PRIVACY POLICY

Record Play P&L Sync — Privacy Policy

Effective date: November 11, 2026

This Privacy Policy explains how Record Play ("we," "us") handles data in Record Play P&L Sync (the "App"), a private reporting tool that connects QuickBooks Online to a Google Sheet. It covers the App only, not the recordplay.live website or Record Play events.

  1. Data the App accesses. When you connect a QuickBooks Online company, the App reads, with read-only access:

    • Invoices: invoice number, date, customer name, line items, amounts, discounts and balance due

    • Payments and deposits linked to those invoices, including QuickBooks Payments processing fees

    • Product and service item names

    • The QuickBooks company ID needed to make requests

  2. How we use it. Only to fill in event profit-and-loss reports in Record Play's private Google Sheet. We do not use QuickBooks data for marketing, advertising or profiling.

  3. Where it is stored. Report data is written to a Google Sheet in Record Play's Google Workspace account. QuickBooks access tokens are stored in Google Apps Script's protected script properties and are never written to the sheet. The App has no separate server or database.

  4. Sharing. We do not sell, rent or share QuickBooks data with third parties. The data is visible only to people Record Play gives access to the Google Sheet, such as an accountant or bookkeeper.

  5. Service providers. The App runs on Google Workspace and connects to Intuit QuickBooks Online. Their privacy policies apply to data they process.

  6. Security. Data moves between QuickBooks, Google and the App over encrypted HTTPS connections. Access to the sheet and script is limited to authorized Record Play accounts.

  7. Retention and deletion. Report data stays in the sheet until Record Play deletes it. Disconnecting QuickBooks deletes the stored access tokens and stops all further access. To request deletion of data pulled from your company, email us.

  8. Your choices. You can disconnect at any time from the App's menu (Record Play → Disconnect QuickBooks) or from QuickBooks Online (Settings → Apps → Connected apps).

  9. Cookies and tracking. The App uses no cookies, analytics or tracking.

  10. Children. The App is a business tool and is not directed to anyone under 18.

  11. Changes. We may update this policy. The effective date above will show the latest version.

  12. Contact. Privacy questions or deletion requests: info@recordplay.live.